Business This easy-to-use guide is the first step towards preparing your business for any disaster

Business Developing Your Business Preparedness Plan

Before you begin, please gather the necessary information to ensure your Business Preparedness Plan is as complete as possible. This information includes the names, addresses, and contact information of important locations; employees; providers, such as your insurance provider; existing suppliers and customers; continuity facilities; and records management.

There are 7 steps to completing your Business Preparedness Plan

Step 1: Plan to Stay in Business
Step 2: Vital Records Management
Step 3: Emergency Contact Information
Step 4: Emergency Communications Plan
Step 5: Evacuation Plan
Step 6: Shelter-in-Place Plan
Step 7: Plan to Share, Practice, Train and Review

Your privacy is important! For security reasons, data entered during your current session will not be saved. If you need to stop working on your plan, please make sure to save your work.

Start Your Plan

Your Preparedness Plan

Step 1 Plan to Stay in Business

Business Information

Business Name

Address

Suite / Apartment #

City

State

Zip Code

Telephone Number

Our Business Online

Service

Website URL

Service

Website URL

Service

Website URL

Service

Website URL

Alternate Location

If this location is not accessible we will operate from the location below.

Business Name

Address

Suite / Apartment #

City

State

Zip Code

Telephone Number

Crisis Manager

The following person is our primary crisis manager and will serve as the company spokesperson in an emergency.

First and Last Name

Telephone Number

Telephone Number (Alternate)

E-mail

Alternate Crisis Manager

If the person is unable to manage the crisis, the person below will succeed in management.

First and Last Name

Telephone Number

Telephone Number (Alternate)

E-mail

Risks

The following natural and man-made disasters could impact our business.

Emergency Planning Team

The following people will participate in emergency planning and crisis management.

First and Last Name

Telephone Number

Telephone Number (Alternate)

E-mail

We Plan to Coordinate with Others

The following people from neighboring businesses and our building management will participate on our emergency planning team.

First and Last Name

Telephone Number

Telephone Number (Alternate)

E-mail

Business Name

Our Critical Operations

The following is a prioritized list of our critical operations, staff and procedures that we need to recover from a disaster.

Operation

Staff in charge

Action Plan

Suppliers

We will obtain supplies/materials from the following:

Business Name

Address

Suite / Apartment #

City

State

Zip Code

Telephone Number

Contact Name

Account Number

Materials / Service Provided

Alternate Suppliers

If a supplier experiences a disaster, we will obtain supplies/materials from the following:

Business Name

Address

Suite / Apartment #

City

State

Zip Code

Telephone Number

Contact Name

Account Number

Materials / Service Provided

Cyber Security

To protect our computer hardware, we will:

To protect our computer software, we will:

If our computers are destroyed, we will use back-up computers at the following location:

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Step 2 Vital Records Management

Backup Responsibility

POC responsible for backing up our critical records including payroll and accounting systems:

First and Last Name

Telephone Number

Telephone Number (Alternate)

E-mail

Onsite Backup

Back-up records including a copy of this plan, site maps, insurance policies, bank account records and computer back ups are stored onsite:

Onsite Location

Offsite Backup

Another set of back-up records is stored at the following off-site location:

Location name

Address

Suite / Apartment #

City

State

Zip Code

Telephone Number

Offsite POC

Accounting Continuity

If our accounting and payroll records are destroyed, we will provide for continuity in the following ways:

Procedure

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Step 3 Emergency Contact Information

Emergency Contact Information

Type

Telephone Number

Telephone Number (Alternate)

Type

Telephone Number

Telephone Number (Alternate)

Type

Telephone Number

Telephone Number (Alternate)

Type

Telephone Number

Telephone Number (Alternate)

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Step 4 Emergency Communications Plan

Communications

We will communicate our emergency plans with co-workers in the following way:

In the event of a disaster we will communicate with employees in the following way:

Employee Emergency Contact Information

The following is a list of our employees and their individual emergency contact information:

Name of Employee

Telephone Number

Emergency Contact

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Step 5 Evacuation Plan

If we must leave the workplace quickly:

Warning System

Our evacuation warning system is:

We will test the warning system and procedures, and record results, this many times a year:

Assembly Site

Location name

Address

Suite / Apartment #

City

State

Zip Code

Telephone Number

Alternate Assembly Site

Location name

Address

Suite / Apartment #

City

State

Zip Code

Telephone Number

Assembly Manager

Our assembly manager is:

Our alternate assembly manager is:

Assembly site manager responsibilities include:

Shut Down Manager

Our shut down manager is:

Our alternate shut down manager is:

Shut down manager responsibilities include:

Issuing All Clear

Name of POC responsible for issuing all clear:

Evacuation Checklist

We have developed these plans in collaboration with neighboring businesses and building owners to avoid confusion or gridlock
We have located, copied and posted building and site maps.
Exits are clearly marked.
We will practice evacuation procedures with the above noted frequency

Download List

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Step 6 Shelter-in-Place Plan

Shelter Quickly

If we must take shelter quickly (things to consider):

Warning System

Our shelter-in-place warning system is:

We will test the warning system and procedures, and record results, this many times a year:

Shelters

"Seal the room" Shelter means considering protection if the air quality may be impacted

Storm Shelter Location:

Alternate Storm Shelter Location:

"Seal the Room" Shelter Location:

Alternate "Seal the Room" Shelter Location:

Shelter Manager

Our shelter manager is:

Our alternate shelter manager is:

Shelter manager responsibilities include:

Shut Down Manager

Our shut down manager is:

Our alternate shut down manager is:

Shut down manager responsibilities include:

Issuing All Clear

Name of POC responsible for issuing all clear:

Shelter-in-Place Checklist:

We have talked to co-workers about which emergency supplies, if any, the company will provide in the shelter location and which supplies individuals might consider keeping in a portable kit personalized for individual needs.
We have located, copied and posted building and site maps.
We will practice shelter procedures with the above noted frequency

Download List

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Step 7 Plan to Share, Practice, Train and Review

Practice

You will need to train and practice with your staff on how to complete assigned responsibilities. Make sure to use the training & review section below. Once your staff is trained, you should conduct an exercise to test your staff’s ability to respond to the emergency.

Training and Review Dates

Date

Type of Training/Review

Personnel Activated

Review Dates

Date Of Review

Modifications

Date Saved

Tip: Be sure to mark these dates on your calendar to remind you of upcoming training and review dates.

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Save and Download

After completing the above sections, save and download your planner. You can also save your work at any time. Your information will not be stored on the server. Instead, you will download a PDF, which will contain all your information. You may return at any time, and upload the PDF to alter information, or finish completing your planner.

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